Introduction This code of conduct is based on the code developed for CSEE 2019, and reflects the principles established in the CSEE Diversity and Inclusivity Statement. This code of conduct applies to all activities that are organized as part of the CSEE meeting (CSEE-SCEE 2020) in Edmonton, Alberta.
The CSEE, and the organizers of CSEE-SCEE 2020, are committed to maintaining a safe, inclusive, and respectful environment, and to promoting lively and open discussion among participants at CSEE-SCEE 2020. A commitment from all participants to uphold the code of conduct will allow for a safe, open, and productive exchange of scientific ideas, to the benefit of all attendees.
By attending this event you agree to abide by this code of conduct. This code applies to all participants including, but not limited to: attendees, speakers, staff, service providers, vendors, sponsors, and guests. We strive to create an environment at CSEE-SCEE 2020 where individuals experiencing unacceptable behaviour can feel safe reporting such incidents. If you are the subject of unacceptable behaviour or witness such behaviour, we encourage you to file a complaint.
The Code will be posted in both English and French. However, in the event of any conflict between the two versions, the English wording will have precedence. Isabelle Côté President Canadian Society for Ecology and Evolution
David Coltman and Heather Proctor Chairs CSEE-SCEE 2020
Authorship All authors listed on a presentation or abstract must agree with all information that is contained in the presentation. Failure to agree will result in the presentation being withdrawn.
Submission of a presentation to CSEE-SCEE 2020 indicates the intent of one of the listed authors to attend the meeting. Repeated or consecutive last-minute cancellations may result in the denial of future submissions.
Photography and Recording Photography, videography or audio recording of presentations or posters without the explicit permission of the presenter is not allowed.
Expected Behaviour To create and foster a safe, welcoming space for the diversity of all attendees at CSEE-SCEE 2020, we expect our attendees to behave appropriately. Expected behaviour includes:
Treating all other participants with kindness, respect and consideration.
Communicating openly and with respect for others, and in the language of your choice.
Not engaging in personal attacks.
Critiquing ideas, not people.
Alerting the meeting organizers or venue staff if you notice a dangerous situation or someone in distress.
Respecting the rules and policies of the venue.
Unacceptable behaviour Harassment in any form will not be tolerated. Harassment is defined as systematic, continued unwanted and annoying actions of one party to another.
Harassment includes, but is not limited to: offensive gestures or speech related to ethnicity, religion, disability, health condition, appearance, gender, sexual orientation, family status, career status, or social status, as well as deliberate intimidation, stalking, following, unwanted photography or recording, sustained disruption of presentations and events, unwelcome attention or physical contact. This includes sexual harassment which is unwelcome verbal, written, or physical attention (including actions designed to intimidate or coerce), such as unwanted and unnecessary touching or other physical contact, unwanted comments, suggestions, or questions regarding sexual activity, and using degrading words, images, or sounds to describe a person.
Participants asked to stop harassing behaviour are expected to comply immediately.
Other examples of unacceptable behaviour include:
Physical or verbal abuse of any participant.
Engaging in discrimination against persons or groups.
Use of sexual or discriminatory images in public spaces or in presentations.
Retaliation for reporting of unacceptable behaviour.
Advocating for or encouraging any of the above mentioned behaviours.
Unacceptable behaviour explained as attempted humour or disguised as humour still constitutes unacceptable behaviour as defined above.
Impairment from alcohol, cannabis or illegal substances is not an excuse for unacceptable behaviour.
Immediate serious threat to public safety Anyone experiencing or witnessing behaviour that is an immediate threat to personal or public safety should contact local law enforcement (by calling 911) and immediately notify venue security.
Filing a Complaint About Unacceptable Behaviour If you are the subject of unacceptable behaviour, or have witnessed such behaviour, please immediately notify a CSEE-SCEE 2020 organizer or one of the trained Code of Conduct Advocates. Advocates will be wearing identification so as to assist you in identifying them. Complaints should not be made via social media. This is to ensure the confidentiality and fairness of the complaints process, and that complaints are received in a timely manner.
Notification may be done on-site or by emailing your concern to firstname.lastname@example.org. Regardless of whether a notification is made, you are encouraged to document the incident in writing and in complete detail as soon as possible in the event that a complaint must be made.
Advocates in alphabetical order:
Kim Barrett • parle français
Jean Rodriguez Ramos • habla español
Arianne Saywer • parle français
Response to complaints All complaints will be kept confidential to the extent that is possible. Names of complainants will not be shared with the boards of directors of the CSEE when determining the consequences of complaint.
You may submit an anonymous complaint. The CSEE will retain anonymous complaints, however, the societies will not be able to take action on a single anonymous complaint without further corroboration.
All complaints will be documented, regardless of whether any disciplinary action occurs.
All complaints will be assessed. This may include gathering details and information from the complainant, the target (if not the complainant), and witnesses. The complainant or target will not be expected to discuss the incident with the offending party. Outcomes of assessments will not be made public but those filing complaints may request to be informed of the outcome. Complaint assessments shall be the responsibility of a person or committee to be appointed by the CSEE board of directors before the conference.
In addition to any actions taken at CSEE-SCEE 2020, violators of this code of conduct will receive a written documentation of actions taken in response to a complaint. This documentation may also be forwarded to the employer, home institution or agency of the violator.
The CSEE boards of directors shall be responsible for implementing all responses and sanctions that may be decided on following a complaint.
Consequences The CSEE reserves the right to remove an individual from CSEE-SCEE 2020 without warning or refund, prohibit attendance at future meetings of the societies, rescind memberships in the societies, and notify an individual’s employer for failing to abide by this Code of Conduct. Requests to appeal sanctions imposed consequent to this Code of conduct may be made after the meeting conclusion to the appropriate Society President, who will appoint an appeals committee.